Head of Institutional Funding – Ireland

Oxfam’s Vision:
A just world without poverty.

Oxfam’s Mission:
To increase the numbers of people in developing countries having a sustainable livelihood, access to essential services, equal rights, status and physical security.

Job Purpose:
To significantly increase funding for Oxfam’s programmes (development, humanitarian and campaigns) from a range of government, EU and other institutional sources by building organisational capacity to establish, maintain and develop long-term institutional funding partnerships.

Reports to:
Director of International Programmes

Location: *Open (but with a preference for Dublin): There will be a requirement to travel between the Dublin and Belfast offices, to programme countries and to Oxfam affiliate HQ’s as necessary.

About the Role

The Head of Institutional Funding will be a key member of Oxfam Ireland’s Programme team and will hold strategic and high level management responsibilities. The post-holder will have extensive engagement with the Senior Management Team and the Board of Oxfam Ireland. The post-holder will represent Oxfam Ireland at a high level within the Oxfam International Confederation i.e. as representative to the OI Institutional Funding Group and in other relevant fora. The role requires a high level of strategic engagement with a range of government and other donors.

Key Responsibilities And Tasks

1. Strategic leadership to grow income from institutional donors

  • Implement a programme funding strategy to optimise Oxfam Ireland’s ability to secure, leverage and maximise restricted and unrestricted funds.
  • Develop and implement donor engagement strategies for prioritised institutional donors (such as Irish Aid, USAID EU/ECHO, DFID, the Nordic Donors and other non-home donors), in consultation with affiliates that already have relationships with these donors.
  • Develop new strategic partnerships with institutional donors, advancing shared objectives, pre-positioning the organisation and programmes.
  • Develop and implement Oxfam Ireland institutional funding policies and procedures in line with Oxfam International guidelines.
  • Provide support to the ongoing design and implementation of partner countries’ funding strategy and funding plans, which will include programme funding strategy support and donor mapping.
  • Devise and implement an Oxfam Ireland strategy for engaging with Trusts and Foundations in Ireland and in other markets (in collaboration with the relevant Oxfam affiliates).
  • Work with the Director of International Programmes and key programme staff to support processes under Oxfam International’s Vision 2020 project and ensuring the strategic alignment of institutional funding with other Oxfam affiliates.
  • Work with Oxfam Ireland’s Policy, Advocacy and Campaigns, and Media and Communications teams, to ensure restricted funding opportunities for these areas are mapped and optimised through identification and support for grant application and management.
  • Represent Oxfam Ireland at confederation level, ensuring Oxfam Ireland is an active member of the Institutional Funding Group and contributing to the development of confederation-wide policy as it relates to institutional funding.
  • Conduct a scoping exercise of funding available from Irish Embassies, and develop a Confederation wide strategy for engagement at country level accordingly.

2. Research, identification and qualification of funding opportunities

  • Lead Oxfam Ireland’s inter-departmental Strategic Funding Group to ensure funding opportunities are strategically identified, optimised and pursued.
  • Identify and prioritise funding opportunities by monitoring calls for proposals, funding updates and by maintaining an application timetable.

3. Programme and Proposal Development

  • Facilitate project planning and proposal development workshops, including direct project development using Programme Cycle Management (PCM) tools, such as the Log Frame Approach (LFA), and Results Based Management.
  • Devise and oversee implementation of a project management system for proposal development processes among both internal and external stakeholders from initial scoping until point of submission.
  • Provide support and advice on the development of concept notes, proposals, budgets, log frames and results frameworks.
  • Coordinate input from Oxfam Ireland programme staff, technical programme and Monitoring, Evaluation and Learning (MEL) advisors, partners, and other Oxfam affiliates.
  • Supporting the development and submission of multi-affiliate proposals.
  • Work closely with appropriate key programme, policy advocacy and campaigns staff and the Finance team in the preparation of relevant budgets.

4. Contract management and reporting 

  • Oversee and support programme funding staff on grant start-up, management and donor negotiations for individual donor contracts.
  • Oversee the preparation and timely submission of quality reports in line with donor requirements and funding agreements.
  • Plan and manage the programme funding unit budgets and expenditure within agreed limits and in accordance to Oxfam Ireland policies on financial management, sustainability and best value.
  • Provide timely management reports and relevant information to meet Oxfam Ireland’s information needs, while maintaining an excellent standard of internal and external communications.

5. Donor relations

  • Be responsible for maintaining and developing positive donor relations.
  • Actively engage in all relevant open meetings, including those open to Irish CSOs (e.g annual feedback on results framework reporting) and those discrete to Oxfam Ireland.
  • Contribute to other working groups as appropriate, including Oxfam wide groups (such as the EU Centre of Expertise, Nordics Group) and external entities, such as Dóchas.

6. General

  • Recruit, manage, coordinate and supervise all staff (and interns and volunteers where appropriate) within the programme funding unit in accordance with Oxfam Ireland’s needs, policies and procedures. This will include induction, training and support of all team members, and staff appraisals and performance reviews as appropriate.
  • Manage the staff of the Programme Funding Unit to ensure co-ordination of all Oxfam Ireland programme funding.
  • Participate in annual appraisal with the Director of International Programmes and take part in appropriate training and development opportunities.
  • Act at all times in the best interests of Oxfam Ireland while continually promoting the vision and mission within all sections of the community.
  • Carry out any other reasonable tasks as agreed.

Key competencies

  • Extensive demonstrable experience of raising funds from governmental and major institutional donors including designing, writing and editing proposals.
  • Demonstrable experience of key donors such as Irish Aid, EU/ECHO, USAID, DFID and others.
  • Experience of managing restricted funding contracts.
  • Experience of budget planning and reporting.
  • Proven experience of effective cross-divisional working and working to targets and deadlines.
  • Proven analytical skills and ability to think strategically in relation to funding.
  • Excellent presentation and communication skills (Fluent spoken and written English).
  • Proven ability to write and edit funding proposals for government and/or major institutional donors and other wide ranging audiences.
  • Programme Cycle Management knowledge and experience.
  • Results Based Management knowledge and experience.
  • Ability to work effectively with others influencing, supporting, following as required in order to achieve fundraising targets.
  • Organisational awareness – understanding how to get what information and who to keep informed.
  • Ability to represent Oxfam to donors and external institutions.

Qualifications & requirements

  • Strong commitment to Oxfam’s mission and values and support for its strategy on combating poverty.
  • Good working knowledge of MS Office.
  • Flexible approach to working hours.
  • Requirement to travel regularly between Dublin and Belfast offices, and undertake travel internationally, sometimes in difficult circumstances or with little advance notice.

Additional Information

This post offers an exciting and challenging opportunity that requires high levels organisational and planning skills. The successful candidate will have lead responsibility for establishing and leading a new programme funding unit. Must be a confident self-starter who is able to engage in restricted funding (fundraising, contract management, engaging with donors) from the outset. The post-holder will be expected to bring leadership and added value to a small team that works within a dynamic and successful department, and to contribute ideas and innovative approaches to allow the team to build on a strong upward trend of securing income for Oxfam’s restricted programmes. All Oxfam Ireland staff are required to have a degree of flexibility in their work and attitude and to co-operate with colleagues to ensure the efficient, effective and economic use of Oxfam’s resources.  As the post involves working with and responding to Oxfam’s many donors and volunteers, a courteous, helpful manner is essential at all time.

Equal Opportunities

Oxfam is an Equal Opportunities employer. They aim to ensure that no staff suffer discrimination on the grounds of gender, marital status, family status, age, race, religion, disability, sexual orientation, membership of the Traveller community or HIV & AIDS status.  Oxfam requires all staff to apply an equal opportunities approach and this responsibility rests with all employees and the organisation.

Statement on Confidentiality

It is in the nature of the work of Oxfam Ireland that staff and volunteers become aware of information that will be sensitive and\ or confidential.  It is crucial that this information is maintained in strictest confidence, within the context of Oxfam Ireland’s policies and procedures, and that failure to do so will be viewed as gross misconduct and will be subject to the appropriate level of the disciplinary procedures.

How to Apply

To apply for this role, kindly send through a Microsoft Word version of your CV and a cover letter detailing why you are suited to this role. Please mark it for the attention of Tim Wingrove, email address: applications@redseasearch.com. Please subject your email with the following reference: OIE-Head of IF.

Please note that the interview dates for this role will be confirmed with you should your application be successful.